| Table of Contents |
|---|
How do I access Events I’ve created?
When you first log into your Seatrobot account, you see your ‘My Events’ page. This is where links to all your events are displayed. You can access any event by clicking on its name in the table to open it. This opens the event at its Event Status page.
...
To see your events that have already taken place, scroll to the bottom of your My Events page and click on the ‘Archived Events’ button.
What happens to my events once they’ve taken place?
Your events are never deleted from your Seatrobot account unless you delete and purge them yourself. Once an event has reached its end time, it remains in your main active events list on the My Events page for 24 hours. After that it becomes an ‘Archived Event’.
...
You can still update the Event Information text for Archived Events, and this updated information will appear on the event’s Registration Page. This is useful for replacing your original event information with content about the event after it took place, for example adding photos of the event, responses from guests, video etc. The event will now also automatically be moved to the ‘Past Events’ section on your organization’s public Events Page.
Can I copy an existing event?
(back to top)
You can create new events from existing events by creating copies. To copy any event, go to the My Events page and click the icon on the same row as the event you're copying. This will open the Copy Event modal.
...
Create Multiple Single Copies: select this option and enter the number of copies you wish to create. This will create up to ten exact copies of the event. Seatrobot will give your copies the same name as the original event, with a number appended (e.g. -1, -2 etc.)
Create Single Copy With Date: select this option and enter the date of the new event. This will create one copy of the original event, the same in all details except the event date. Seatrobot will give the copy the same name as the original event, with the new date appended to the title.
Create Multiple Copies By Schedule: select this option, select the time gap between each copy (day, week, or month) and enter the number of events you wish to create. This will create multiple copies of the original event, the same in all details except the event dates, all separated by date according to the time gap you chose. Seatrobot will give the copies the same name as the original event, with the relevant date appended to each title.
When I copy an event, what event data gets copied to the new event?
When you copy an event Seatrobot copies all the data of the event details you created in the original event: this includes all the information you entered on the Event Info page (title, date (unless changed by you during copying), event manager, event description etc.). It copies the content of any emails you edited and any Seating Packages you created.
...
Note: event copies do NOT copy online event login details (these will necessarily be different for each event) and any Guest Users given permission to the original event will not have their access permissions copied to the new events.
How do I change the names / dates that Seatrobot gives my copied events?
To change the name of an existing event from the My Events page, click on the icon necxt to the event name. This will display the Event Name Change modal
...
You can also change the date of any event using a similar method. This time, click the edit icon next to the event date, to display the Event Date Change Modal
...
How do I create recurrent events?
Sometimes you may have an event that repeats regularly, e.g. a weekly meeting, or a regular class. You can create these kinds of recurrent events by creating the first event and then creating scheduled copies.
...
Then, select the time gap between each copy (day, week, or month) and enter the number of events you wish to create. This will create multiple copies of the original event, the same in all details except the event dates, all separated by date according to the time gap you chose. Seatrobot will give the copies the same name as the original event, with the relevant date appended to each title.
What are linked events?
Linking events together makes them appear on each other's registration pages (Open Registration or Tickets pages).
...
When accessed via the Seatrobot API, this combination of filters and links can create very powerful results for your customers accessing your Seatrobot events integration.
How do I link / unlink events?
You can link events in two ways; a) by selecting the 'as linked events' option when creating copies of an existing event or b) by selecting any events using the checkboxes in their row and then clicking the link (paperclip icon) button.
...
To unlink any event from its Link Group, select it via its checkbox and then click the Unlink button () in the toolbar
Can I delete events I've created?
You can delete events temporarily or permanently.
...
If you delete an event to which guests have already been confirmed, you are in effect cancelling an event. Therefore the Delete Event modal will also contain a cancellation email for you to edit, which Seatrobot sends automatically to all the confirmed guests in that event. You can customize this cancellation email as you would any other event email.
...
I deleted an event by mistake - can I restore it?
Events you have deleted are not active and cannot accept registrations. They no longer appear in your My Events page list. However, you can restore any deleted event by clicking on the empty trash can icon in the tool bar. This will launch the Deleted Events modal.
...